GDPR Ready ?

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    GDPR Ready ?

    Does anyone have a GDPR privacy template specific to landlords, there is one under the "Information" section of LandlordZone, which is for Agents. I believe ideally that something similar should be sent to tenants by the 28th of May. Any tips would be welcome from other members as to how you have prepared yourself for the GDPR changes.

    #2
    are you not aware of this thread:

    https://forums.landlordzone.co.uk/fo...s-on-landlords

    Comment


      #3
      Yes I did see it, I will go back through the various posts to see if anyone has made available a landlord specific template as I may have missed it.

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        #4
        I've just done the self assessment test on the ICO website and it says I'm exempt because I don't store information digitally! Is it really as simple as that? Am I off the hook?

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          #5
          You mean the tenants number is not in your phone? You never send/receive emails or texts from them or about them? You don't receive emailed copies of reference reports? You don't advertise/receive inquiries using an online portal? You don't supply info to the deposit scheme online? You don't take scans/photos of their Right to Rent documents? If no then how do operate as a landlord?

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            #6
            The deciding feature here is the word store. I can answer no to all of your above questions except the phone one, and if deleting tenants numbers from my phone makes me exempt then I'll delete them this evening. Does that mean I need to delete all my friends numbers as well?

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              #7
              The GDPR only applies to organisations, so, as long as you are storing your friends numbers in a private capacity, they're exempt.

              The GDPR applies to all storage, digital or otherwise - I think that the ICO recomendation is probably wrong.
              When I post, I am expressing an opinion - feel free to disagree, I have been wrong before.
              Please don't act on my suggestions without checking with a grown-up (ideally some kind of expert).

              Comment


                #8
                Originally posted by jpkeates View Post
                The GDPR applies to all storage, digital or otherwise - I think that the ICO recomendation is probably wrong.
                I thought it was too good to be true!

                Comment


                  #9
                  But the ICO guidance is what you should probably rely on.
                  These regulations are never going to have any real world impact on landlords (unless someone in parliament has an attack of the vapours and we have national landlord registration).
                  It's all academic.
                  When I post, I am expressing an opinion - feel free to disagree, I have been wrong before.
                  Please don't act on my suggestions without checking with a grown-up (ideally some kind of expert).

                  Comment


                    #10
                    Originally posted by jpkeates View Post
                    The GDPR applies to all storage, digital or otherwise - I think that the ICO recomendation is probably wrong.
                    It is my understanding that if data are not stored electronically, then business does not have to register with ICO, but you still ha to comply with DPA/GDPR for protection of those data.

                    With paper, it is difficult for a malicious data breach to occur without a physical break-in (but remember to shred unwanted paper, don't just put it in the rubbish/recycling); ICO is mostly concerned with electronic storage which is fairly easily hackable (if business dos not take precautions) and little risk to the criminals.

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                      #11
                      Originally posted by MdeB View Post
                      It is my understanding that if data are not stored electronically, then business does not have to register with ICO, but you still ha to comply with DPA/GDPR for protection of those data.
                      That would probably explain it - makes sense now.

                      Copies of letters and scans of PI and tenancy agreements are enough to put me in the digital storage "camp".
                      When I post, I am expressing an opinion - feel free to disagree, I have been wrong before.
                      Please don't act on my suggestions without checking with a grown-up (ideally some kind of expert).

                      Comment


                        #12
                        As you say, makes sense now. I don't need to register but I do need to comply. I only use paper copies and tbh the only data I keep is the new immigration data and phone numbers stored on my not very Smart Phone. As I use tenant find only services I never see or ask for personal data.

                        Comment


                          #13
                          Originally posted by Kape65 View Post
                          As I use tenant find only services I never see or ask for personal data.
                          You don't have their address, phone number, rent payment/arrears details, deposit protection information, right to rent information (copies of their documents)?

                          Comment


                            #14
                            Originally posted by Kape65 View Post
                            As I use tenant find only services I never see or ask for personal data.
                            and whoever finds your tenants shares no information about them whatsoever with you?

                            Comment


                              #15
                              Originally posted by MdeB View Post

                              You don't have their address, phone number, rent payment/arrears details, deposit protection information, right to rent information (copies of their documents)?
                              As I said I have phone numbers and new immigration required information, nothing else. Don't take deposits, all rent payments information is non tenant specific i.e listed by property not tenant.

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