Inventory/inspection Software

Collapse
X
 
  • Filter
  • Time
  • Show
Clear All
new posts

    Inventory/inspection Software

    Can any agents out there recommend a good inventory software/app.

    At the moment we do them manually by taking notes on site and lots of photos which is then typed up on a template in the office. The first one for a new property can take 3-4 hours in total (anything from 40-100 pages) but any further ones with new tenants can be done quicker by amending the original.

    We have no problems with disputes doing in-house inventories and the few disputes we have had, our in-house inventory has been sufficient for arbitration.

    We do charge for the inventory but a lot less than external inventory companies.

    I think some of these inventory/app packages can also have the facility to be used for property visits/inspections which would be good.

    Any recommendations?

    #2
    I've tried a few and just don't like them. Many/most of them have interim inspection options and most of them give you a month's free trial. But I have no idea what happens to the files if you don't go on to pay for that app!

    Other clerks have professed an interest in Inventory Express and Inventory Base but I find them slower than my transcription. Also, I don't like the payment process, lots of money or pay per view- that and I don't like the look of them

    So I am currently playing with Siri, Dragon and other voice to text free apps, sending myself text/email of each room separately... not sure it saves me any time though

    Comment


      #3
      Great free APP from Shelter....
      http://scotland.shelter.org.uk/housemate

      I am legally unqualified: If you need to rely on advice check it with a suitable authority - eg a solicitor specialising in landlord/tenant law...

      Comment


        #4
        Mmm! weird... tells me it is not available in UK, US only... shall try again!

        Comment


          #5
          The Shelter app does look useful.

          But I've always found an HB pencil, a sheet of lined paper and my phone's camera to be adequate in the first instance. For each property you only need to type up an inventory once, save it on file, then amend it with each passing year. Simple is good.

          The worrying thing about supposedly whizzy software for letting purposes is that you are given encouraged to think it is some profound novelty or revolutionary concept, when actually, all it does is allow you to record income and expenditure in columns, or write a list of things in a house. I can never decide whether the designers of these programmes are having a laugh, or have never been away from their screens long enough to realise that actually, it's sometimes a lot more efficient to do some things yourself.

          Until an inventory app is smart enough to photograph the entire contents of a room by itself (camera on drone?) faster than you can do it yourself, note the condition of every item and represent that information in inventory format, I would recommend that you do it yourself.
          'Pause you who read this, and think for a moment of the long chain of iron or gold, of thorns or flowers, that would never have bound you, but for the formation fo the first link on one memorable day'. Charles Dickens, Great Expectations

          Comment


            #6
            It would be extremely hard for a agent with a 100+ properties to operate efficiently without specialised letting software. The one I use costs in region of 250+vat pcm and is worth every penny.

            I agree a pencil, paper and camera and can do job for the purpose of inventories which is what we are currently doing but it is very labour intensive which is more of a issue for agents who may be doing a number of them each week but for a self-managing landlord not so much of a problem. My understanding of these type of programs is it walks you through the property prompting the taking of photos (on the same device)at the same time with tick boxes and the facility to type in extra detail which is pretty much the same as doing it manually but it then collates all the info and puts it in a inventory template with all the photos etc and you just print off which is what we find is so time consuming.

            Comment


              #7
              johnboy,

              I agree, the collating of the info and representing it in a tenant-friendly format is useful, but only if (like me) you are not adept at electronic image manipulation. Most teenagers have been doing this kind of thing since they were born and can put together a folder of photographs faster than you can sharpen a pencil. Get the Work Experience person to do it.

              I wouldn't pay £250 pcm for it, even if I had loads of properties to do each month.
              'Pause you who read this, and think for a moment of the long chain of iron or gold, of thorns or flowers, that would never have bound you, but for the formation fo the first link on one memorable day'. Charles Dickens, Great Expectations

              Comment


                #8
                The £250 pcm is for our day to day letting software which we are using for managing close to 400 properties over 3 offices. The inventory software/app would be a extra on top to pay for which should also hopefully be able to speed up property visit/inspections reporting which get sent to the landlord.

                Comment


                  #9
                  Ye gods, johnboy!

                  Just hire somebody

                  Dictaphone and camera... use a transcription service, drop the pictures in yourself
                  Hire a clerk or 3, as and when
                  Hire your own in house bod and train them up - with or without an App
                  Become a clerk... with or without and app.

                  I think your 'fix' is a halfway house that will merely delay you having to hire A N Other anyway!

                  Comment


                    #10
                    Originally posted by johnboy View Post
                    The £250 pcm is for our day to day letting software which we are using for managing close to 400 properties over 3 offices. The inventory software/app would be a extra on top to pay for which should also hopefully be able to speed up property visit/inspections reporting which get sent to the landlord.
                    Which one are you using? £250pcm isn't bad if that's for all of the offices, i.e. not per office?
                    <a href="http://www.manchesterpropertygroup.co.uk/" target="_blank">Manchester letting agents</a>

                    Comment

                    Latest Activity

                    Collapse

                    Working...
                    X